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Booking & appointment automation

Let customers book themselves and remind them automatically

We set up online booking connected to your calendars and systems, with confirmations, reminders, rescheduling links and follow-ups that reduce no-shows.

What you get

  • 01More bookings outside business hours
  • 02Fewer no-shows
  • 03Less time spent on scheduling

The problem

Why businesses come to us

  • Booking takes several back-and-forth calls or messages.
  • No-shows cost you hours of empty schedule.
  • Staff calendars are not in sync.

What's included

Delivered by our team

  • Online booking on your website and Google profile
  • Calendar and practice-system integration
  • Deposits or card-on-file where useful
  • SMS and email confirmations and reminders
  • Self-service rescheduling and cancellation
  • Post-visit review and rebooking messages

How we deliver

A proven, transparent process

  1. Step 1

    01

    Process mapping

    We document how leads, jobs and data move today and mark the steps that waste the most time.

  2. Step 2

    02

    Automation design

    We design the target workflows, triggers and exceptions, and agree them with your team.

  3. Step 3

    03

    Build & test

    We build in n8n, Make, Zapier or custom code, then test with real data before switching on.

  4. Step 4

    04

    Train & monitor

    We train your team, set up error alerts and review performance monthly.

Proof

Related work

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Automated reporting dashboard for a marketing agency

A multi-channel dashboard that pulls Google Ads, Meta and email data automatically and produces client-ready reports.

Weekly reporting time
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Data sources unified
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Report errors
Manual copy steps removed
Client under NDARead case study

More examples are available under NDA

Many clients ask us not to publish their work. On a call we can walk you through private projects that match your situation.

FAQ

Booking & appointment automation: common questions

Can booking appear on Google?

Yes. Where your platform supports it, we enable booking directly from your Google Business Profile.

Can we take deposits?

Yes. We connect Stripe or your payment provider to take deposits or store cards for no-show fees.

Does it work for teams with several locations?

Yes. Booking can route by location, service and staff member.

Ready to talk about Booking & appointment automation?

Book a 30-minute strategy call. You will speak with a senior strategist, leave with a clear plan, and receive a written, fixed-scope proposal afterwards.

  • 30-minute call with a senior strategist, not a salesperson
  • Prefer email? Write to info@kokatta.com. We reply within 24 hours.
  • Prefer writing? Send a project brief
  • Taking on new projects for the coming quarter